Your obligations below the Information Protection Act as an Artist
The quantity of Data about consumers that you hold will differ among people, but at the really least, to comply with your Earnings Tax record maintaining obligations, you must retain copies of all your sales invoices. These will almost certainly record the customer's name and address (and most likely e-mail address and phone quantity).
The Information Protection Act needs that any Information you hold should be:
* processed for certain purposes,
* relevant and not excessive,
* correct and up to date,
* not kept for longer than is needed, and
* kept safe.
(This list has been shortened so that it is wholly relevant to Artists operating as a sole trader).
People' rights beneath the Information Protection Act
People have a right to see the individual Information that is held on them, and the right to have it corrected if it is incorrect.
Despite the fact that very unlikely, you may well be asked to show an personal what individual Information you hold on them. If you do get such a request, you are obliged to:
* respond to it inside 40 days,
* give a copy of the Information you hold on them,
* advise who the supply of the Information was,
* deliver Data on how the Information is utilised,
* deliver Data on about other folks or organisations it may well have been disclosed to.
You can fee a charge of up to £10 for handling a request if you opt for to do so.
Registering with the Data Commissioner
The Information Protection Act calls for a nominated person to be accountable for Information protection, and that person to register with the Data Commissioner's Workplace. Registration at the moment expense £35 annually.
Happily, you can be exempt form the registration process if private Data is retained for core small business purposes, such as your personal promoting, or invoicing.
Portraits by John Burton
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